facilitator-info

Information & Instructions for Facilitators

Thank you for volunteering as a session facilitator for the 20th Annual TCC 2015 Worldwide Online Conference! This year, the role of the facilitator is combined with providing moderator assistance, primarily because facilitators of the past have served both purposes simultaneously.

Please review the following six steps on being a facilitator.


 * Step 1: Review the online orientation/training session for presenters/facilitators **

**Recording Link** Note that Blackboard Collaborate now doesn't require a separate installation of Java. It uses a new launcher program  (for Windows and Mac) that you have to install just once on your computer. If you don't have it yet, click to download the launcher for Windows or for Mac. Once you've installed the launcher, go to this page  to check your system requirements and to go into a configuration room to test your connection, settings, and configure your audio.


 * Step 2: Select your facilitation dates/times **


 * Review ** available presentation time slots located below. Times are listed in Hawaiian-Aleutian Standard Time (HAST). Click on the time in the left column of the timetable to see the times in other time zones.


 * Conference Timetables** (opens in new window)
 * Tuesday, 3/17
 * Wednesday, 3/18
 * Thursday, 3/19

In order for your conference fee to be waived, we kindly ask for:
 * At least 6 sessions or 3 hours of facilitation time;
 * It's best if you take a break between sessions, giving yourself time to switch to another session


 * Step 3: Email Rachael at rinake@hawaii.edu to give her your dates/times preferences. **


 * Step 4: Register for the Conference **
 * You should have or will receive an email with instructions on registering including the //**coupon**// **code**.
 * You will be added to the "Timetables" above - please allow for 2 days to see your choices reflected in the program schedule.
 * Following the "purchase" process in applying the coupon waiver, you will receive registration information with an //**invitation code**// from Learning Times (please be aware that the email is not automatically generated).
 * Please be sure to edit your profile (add profile image) and participate in any social media events, conference interaction, etc. #tcc20th

The following final step is partitioned into four sections of your live sessions: 1) Before, 2) Start, 3) During, and 4) End. If at all possible, please complete the "Tech Check" ASAP.
 * Step 5: Review Live Session Tips **

**Before a Live Session begins: **
Ask the presenter(s) if they are:
 * Find time to read a bit about the session you're facilitating on the "Program" page and think about a question or two in the event of no questions being asked.
 * <span style="font-family: Arial,Helvetica,sans-serif;">Log into your session at least 15 minutes prior to configure your audio (via "Audio Setup Wizard" - Tools>Audio>Audio Setup Wizard).
 * <span style="font-family: Arial,Helvetica,sans-serif;">Introduce yourself as the facilitator to the Learning Times staff member so you can be promoted to Moderator status.
 * <span style="font-family: Arial,Helvetica,sans-serif;">As attendees arrive, welcome them verbally or through the chat box and have them configure their audio devices via "Audio Setup Wizard".
 * <span style="font-family: Arial,Helvetica,sans-serif;">Advancing their slides or having you advance it for them;
 * <span style="font-family: Arial,Helvetica,sans-serif;">Comfortable with monitoring the chat feed or requiring you to read the questions asked for them at the end of the session;
 * <span style="font-family: Arial,Helvetica,sans-serif;">Holding questions until the end or during their presentation? Be prepared to explain the "raised hand" function to the audience.

Note: The 20 min sessions are short so the presenter(s) may not want an introduction. Please ask them prior to the session. If they would like you to introduce them, please keep it short.

//**If you encounter network or other communication problems, the toll-free phone number to call is 1.888.222.9749.**// ||
 * //**If you encounter technical difficulties, please email: tcc@learningtimes.com and provide a phone number.**//


 * <span style="font-family: Arial,Helvetica,sans-serif;"> 10 Minutes Prior to Actual Start of a Session: **
 * Be sure your "Talk" button is deactivated so the presenter(s) can use the mic. Enable simultaneous talkers if needed (Tools>Audio>Maximum Simultaneous Talkers);
 * There are pre-loaded slides at the end of the presenter(s) slides. Before the session starts, feel free to go through the pre-loaded slides for the audience members;
 * Direct the presenter(s) to the "moderator tab" at the bottom of the chat feed for correspondence regarding time limits and/or any concerns;
 * //***Optional**// - As a way of keeping people's attention until the presenter is ready, use the "map" background located in the toolbar to ask (last icon) "Where are you currently located?"
 * **Set Timer** (Tools>Timer) for length of session.


 * Start of a Session:**
 * When the presenter(s) is ready, click on "Record" (upper right-hand corner).
 * Keep the presenters' introduction brief as time is of essence & express thanks to the presenter(s) and audience members on behalf of the TCC staff, University of Hawaii, and Learning Times.


 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.1em;">During the Session: **
 * Use the emoticons and the chat area to demonstrate to the participants the available tools.
 * Monitor the chat feed and notate any questions/comments for the presenter.
 * Should an audience member fail to turn off their microphone, you may mute their mic by clicking their mic in the Participants' panel to remove their talking privileges and then clicking it back on.
 * Kindly remind the speaker of their time via the moderator-tab for the remaining time at 5-minutes and 1-minute intervals.


 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 1.1em;">End of Session: **
 * Thank the presenter on behalf of the TCC staff, University of Hawaii, and Learning Times.
 * Encourage attendees to applaud using the emoticon function in the Participant or Chat panel.
 * **Encourage participants to enjoy the conference and use #tcc20th to tweet.**

We value your time and assistance in facilitating a few sessions at TCC. We would appreciate your feedback for the sessions you facilitated in order to provide better experiences in the future. We kindly ask that you complete the following evaluation form for each of your sessions.
 * <span style="background-color: #ffffff; font-family: Arial,Helvetica,sans-serif; font-size: 1.4em;">Step 6: Complete the Conference Evaluation **

media type="custom" key="27322316"


 * <span style="background-color: #ffffff; font-family: Arial,Helvetica,sans-serif;">Mahalo hou (thanks again) for volunteering for this very important role! **

@http://2015.tcconlineconference.org/

// Revised: {$revisiondate}user:rachael.edtech //